MINUTES
OTHERS: Budget: Kate Carrano, Leslie Bennett, Arthur Vietro,
Chairman Wishnie
called the meeting to order at
2002 Operating Budget:
A12. Operating
Budget Amendment: Proposed
Act amending the 2001 County Clerk Operating Budget. (
· Business is up and still growing
· Checks cannot be cashed until the documents are filed and put on record. Systemically there is no way to track the checks with the documents. There is a multitude of types of checks. Don’t want to get back to where they were in 1999-March of 2000 where they were stalled because of Y2K compliance. Have people working evenings and weekends. Approval from CE to hire some additional temporary people.
· Long term solution? OT burns people out. Would be better to have more people. OT is perfect for a short period of time . Permanent increase in volume, need to put additional resources in (more people).
· Document time: from beginning to end? 10-12 days from beginning to end. Handling of document at first step Exam I, Exam II, (processing and scanning) 2-3 days
COMMITTEE ON BUDGET & APPROPRIATIONS
MINUTES – NOVEMBER 21, 2001
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· Question re: what it takes form beginning to end as far as people power. Multiply number of documents times the people power to get a better idea of how much time is necessary to process. Not getting ahead of the curve.
· Work closely with IT. Need to make some enhancements to the system, being done currently.
· Need to change the way we do things in the county Clerk’s office. Need legislative changes from Albany. (re: electronic signatures, standardization of documents)
· (9050): discussion re: revenue. If you build up the revenue too much and it falls short, you have a problem on the revenue side of the budget that can’t be addressed.
· Anticipated revenue: projected $400,000 additional revenue over budget.
· Committee questioned whether we should hire more people rather than make the technological investment now. 6 more people would allow them to keep their heads above water.
· Committee requested a list of updates of pistol permits.
On motion of Legislator Young, seconded by Legislator Carsky, the motion to approve this item was carried by a vote of 6-0 with Legislator Abinanti out for the vote.
Budget Department:
Ms. Carrano reported that they are now printing Budget document in-house now with help of IT. Printing on an as needed basis.
Miscellaneous Budget:
· (2020) Certiorari Proceedings: Down to $5 million. The request for $8 million was submitted before the Con Ed lawsuit was thrown out of court.
· There was a discussion with regard to how much longer we will be renting space for Family and Surrogate courts. The response was until the courthouse renovation is complete. Currently extended until 2005.
· Disaster Assistance (2041): security related: All costs now reside in individual departmental budgets. Committee requested a breakdown of the $2.3 million.
COMMITTEE ON BUDGET & APPROPRIATIONS
MINUTES – NOVEMBER 21, 2001
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· Committee requested a list of non-recurring
· (2067) Human Rights Commission: Line item detail will be provided. Why is this in the Miscellaneous budget? Because it is a commission, not a department. Committee also requested a written report of the status of the Human Rights Commission.
· (2120) Special Studies: Committee requested a schedule
· NY Philharmonic is listed under Special Studies. Committee requested a new account be set up such as Special Events in Cultural Arts
· Committee requested a schedule of tourism account
· (2115) Residents Tuition – Other Community Colleges: prior to 2000 state would match FIT reimbursement dollar for dollar. Governor cut it out of his budget. Committee requested a list of detail of items no longer being reimbursed by the state.
· Committee requested a copy of the Pest Management Budget
ADJOURNMENT:
There being no further items for discussion, on motion of Legislator Kaplowitz, seconded by Legislator Young, the meeting was adjourned at 11:45 a.m.